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COVID19 Resources

We will continue to update this page as resources become available. 

Virginia Department of Labor & Industry Workplace Safety Emergency Regulations Resources

To access the templates for the following forms and documents, click on DOLI’s Outreach, Education and Training Resources Page HEREThese templates are in either document or excel spreadsheet formats for editing.

  • Training Certification Form
  • Hazard Assessment Template
  • Infectious Disease Plan Template

Re-Opening Information

Phase Three Guidelines (Attached)

Re-Open Checklist (Attached)

 

Signage

 

 

June 30: Governor Northam Prohibits Congregating in Bars, Stresses Caution As Virginia Moves to Phase Three (Attached)

 

Re-Open Checklist - attached

 

PPE Resources

 

SBA and Treasury Announce Simpler PPP Forgiveness for Loans of $50,000 or Less

On October 8, the Small Business Administration in consultation with the Department of Treasury announced a simpler loan forgiveness application for Paycheck Protection Program (PPP) loans of $50,000 or less. SBA and Treasury have also eased the burden on PPP lenders, allowing lenders to process forgiveness applications more swiftly. Click here to view the simpler loan forgiveness application. Click here to view the instructions for completing the simpler loan forgiveness application. Click here to view the Interim Final Rule on the simpler forgiveness process for loans of $50,000 or less.

Forward Virginia Plan - April 27, 2020

 

Gov. Northam announced “Forward Virginia,” the state’s economic plan to ease restrictions and reopen the economy. Phase one of the plan will allow some businesses to reopen with strict safety restrictions in place and continued social distancing. The timeline for implementation of phases was not announced, but would be based on public health conditions.

 

Executive Order Sixty-Seven and Order of Public Health Emergency Seven is available here

Effective July 1st - continuing to ease business, gathering, and traveling restrictions originally imposed by Executive Order 53 and Executive Order 55 issued in March of 2020.

Executive Order 53

Temporary Restrictions on Restaurants, Recreational, Entertainment, Entertainment, Gatherings, Non-Essential Retail Businesses, and Closure of K-12 Schools Due to Novel Coronavirus (COVID-19) - Attached

Executive Order 55

Temporary Stay at Home Order due to Novel Coronavirus (COVID-19) - Attached

CARES Act

NRF summary of the bipartisan CARES Act: Attached

Waivers:

FMCSA has granted a waiver to CDL and CLP holders who have experienced issues with obtaining access to DMV offices and to medical examiners, many of whom are refusing to take appointments for DOT physicals due to contamination concerns.  The waiver extends the date of expiration - until June 30 - of applicable CDLs, CLPs, and non-CDL licenses of commercial drivers, as well as medical certificates that would otherwise expire between March 1 and June 30.

 

The waiver can be found at this link: https://www.fmcsa.dot.gov/emergency/fmcsa-cdl-waiver-32420.

The expanded declaration provides the HOS waiver for drivers providing direct assistance supporting emergency relief efforts intended to meet immediate needs for:

  • Medical supplies and equipment related to the testing, diagnosis and treatment of COVID-19.
  • Supplies and equipment necessary for community safety, sanitation, and prevention of community transmission of COVID-19 such as masks, gloves, hand sanitizer, soap and disinfectants.
  • Food, paper products and other groceries for emergency restocking of distribution centers or stores.
  • Immediate precursor raw materials—such as paper, plastic or alcohol—that are required and to be used for the manufacture of essential items.
  • Equipment, supplies and persons necessary to establish and manage temporary housing, quarantine.
  • Persons designated by federal, state or local authorities for medical, isolation, or quarantine purposes.
  • Persons necessary to provide other medical or emergency services.
  • Fuel.

White House Office of Public Liaison Update – 04/27/20

Yesterday, President Trump took historic action to meet our Nation’s testing needs by unveiling the Opening Up America Again Testing Overview and Testing Blueprint. These tools will aid states in safely reopening and provide the American people with the confidence they need to resume their daily lives.

  • “Together, we will rebuild this land that we love, we will reclaim the magnificent destiny that we share, and we will carry our Nation forward to new heights of greatness and glory.” – President Trump
  • The Trump Administration has performed more than 5.4 million tests in less than 45 days – far more than any other nation.
  • The Food and Drug Administration has issued 70 emergency authorizations for new tests, including 62 molecular tests and 8 serological tests.

Additionally, the U.S. Small Business Administration resumed accepting Paycheck Protection Program (PPP) applications today.

  • As of 3:30 pm EDT yesterday, SBA had processed more than 100,000 PPP loans submitted by more than 4,000 lenders.

Assistance for Small Businesses

The Paycheck Protection Program is providing small businesses with the resources they need to maintain their payroll, hire back employees who may have been laid off, and cover applicable overhead.

 

Program Overview

 

For Borrowers

FMI Meat FAQ

This is a living document that will be updated as needed. (Attached)

 

CISA Releases Version 3.0 of the Guidance on the Essential Critical Infrastructure Workforce (updated 4/17/20) https://www.cisa.gov/identifying-critical-infrastructure-during-covid-19

CDC Recommendations (04/08/20)

The CDC issued a new recommendation this week for individuals to wear face masks when out in the public.  The recommendation can be found here.  CDC has also provided instructions on making cloth face masks which can be found here.

 

If you have offers of assistance (donations, in-kind, discounted, contract), please provide them via http://virginia.gov/covid19supplies.  

 

If you have products that you are offering for purchase, please ensure that your business is registered in eVA, link provided here: https://eva.virginia.gov/register-now.html (this is not necessary for donations).


VDACS

Information for Grocery and Retail Food Stores Regarding COVID-19 (Attached)

 

Taxes:

State: Request Extension of Sales Tax Deadlines

Federal: Tax Deadline Extended to July 15, 2020

Treasury, IRS and Labor announce plan to implement Coronavirus-related paid leave for workers and tax credits for small and midsize businesses

The U.S. Treasury Department, Internal Revenue Service, and the U.S. Department of Labor recently announced in a March 20 news release that soon, small and midsize employers can begin taking advantage of two new refundable payroll tax credits, designed to immediately and fully reimburse them, dollar-for-dollar, for the cost of providing coronavirus-related leave to their employees.
This relief to employees and small and midsize businesses is provided under the Families First Coronavirus Response Act, signed by President Trump on March 18, 2020.

 

March 20 IRS news release (Attached).

 

SBA Loans

U.S. Department of Labor

Recording of COVID-19 Work-Related Illness Under the Occupational Safety and Health Administration’s (OSHA) Recordkeeping Requirements: This document was developed by the Food and Beverage Issues Alliance and provides an overview of recordkeeping requirements for OSHA 300 logs.

 

April 3, 2020: DOL Issues Paid Leave Implementation Rule for Employers with Fewer than 500 Employees (HERE)

Yesterday, DOL announced a temporary rule to implement the Emergency Paid Sick Leave Act and Emergency Family and Medical Leave Expansion Act provisions of the Families First Coronavirus Response Act (FFCRA). The regulations were effective April 1, 2020, and the provisions apply to employers with fewer than 500 employees. The rule lays out three circumstances that would exempt employers with fewer than 50 employees from the new leave requirements, and more details can be found on the DOL resource page here.

Workplace Safety

RILA launched a video highlighting safe shopping habits during the COVID-19 crisis. We encourage members to share this broadly using #ShopSafe and #ThankYouRetailWorkers. (4/9/20) - Attached

 

OSHA has released sanitation guidelines in the workplace (4/6/2020) - Attached

The Occupational Safety and Health Administration (OSHA) has resources to help employers and workers prepare for and respond to coronavirus in the workplace.

OSHA has issued a new poster listing steps all workplaces can take to reduce the risk of exposure to coronavirus. The poster highlights 10 infection prevention measures every employer can implement to protect workers' safety and health during the coronavirus pandemic. The new poster is available for download in English and Spanish. (4/8/20)

 

Essential Services

Wages, Hours and Leave

The Wage and Hour Division is providing information on common issues employers and workers face when responding to COVID-19, including the effects on wages and hours worked under the Fair Labor Standards Act and job-protected leave under the Family and Medical Leave Act.

Unemployment Insurance Flexibilities

NOTE: Check with your state’s unemployment insurance program regarding the rules in your state.

The Employment and Training Administration announced new guidance outlining state flexibilities in administering their unemployment insurance programs to assist Americans affected by the COVID-19 outbreak.

Under the guidance, federal law permits significant flexibility for states to amend their laws to provide unemployment insurance benefits in multiple scenarios related to COVID-19. For example, federal law allows states to pay benefits where:

  • An employer temporarily ceases operations due to COVID-19, preventing employees from coming to work;
  • An individual is quarantined with the expectation of returning to work after the quarantine is over; and
  • An individual leaves employment due to a risk of exposure or infection or to care for a family member.

In addition, federal law does not require an employee to quit in order to receive benefits due to the impact of COVID-19.

Learn how to file for unemployment insurance benefits.

Support for Dislocated Workers and States

The Employment and Training Administration announced the availability of up to $100 million in National Health Emergency Dislocated Worker Grants to help states, territories, and tribal governments respond to the workforce-related impacts of COVID-19.

Supporting Workforce Needs in the Agricultural Sector

The U.S. Department of Labor and U.S. Department of Agriculture announced a partnership to facilitate the identification of domestic and foreign workers that may be available to fulfill critical U.S. agricultural sector workforce needs during the COVID-19 pandemic.

News

General Resources

For further information about coronavirus, please visit the Centers for Disease Control and Prevention’s coronavirus website.

Learn what the U.S. government is doing in response to coronavirus at www.usa.gov/coronavirus (en Español: gobierno.usa.gov/coronavirus).

FDA Coronavirus Disease 2019 (COVID-19) Briefing for Foods Stakeholders

FDA Guidelines Issued 4/27/2020

Senate approves H.R. 6201 with Technical Corrections

 

Letter to Governors- April 2, 2020

This week RILA and NRF jointly sent a letter to governors urging them to issue concise, statewide orders that create clarity for essential businesses, local governments, and law enforcement. The letter notes the patchwork of executive actions are ambiguous and often inconsistently enforced, and detract from retailers' primary focus of keeping workers and customers safe and protected.

 

Specifically, we urge:

  • Creation of statewide pre-emptive standards for retailers to follow to ensure robust compliance, incorporating recommendations from the CDC and the CISA Memorandum on Identification of Essential Critical Infrastructure Workers During COVID-19 Response.
  • Avoiding orders which create operational challenges as retailers implement safety protocols and social distancing. For example, instructing retailers to sell only “essential” products or to rope off “non-essential” areas of the store. Most retailers have aisles with a mixture of products that are considered essential and non-essential, making rope-offs impractical. Furthermore, this type of mandate creates tension between associates and customers, and unfairly forces store employees to be the ultimate enforcer.
  • Adherence to CDC recommendations on social distancing and common sense orders on capacity that take into consideration the size of different retail stores. Retailers are following these guidelines.
  • Avoiding orders that create un-enforceable standards such as “one family member per store”. These types of arbitrary orders are impossible to enforce and are not based on safe distancing protocols or any other guidelines.
  • Allowing retail business that are closed to the public per CISA guidelines to serve as fulfillment centers where consumers can buy online and pick up safely, curbside through contactless ecommerce. Local retailers who adhere to CDC social distancing guidelines should be given the same opportunity afforded local restaurants, who have been allowed to continue carry-out or drive-through service as a means to serve their communities, generate revenue, and keep some employees on payroll.

 

The full letter can be accessed here.

NRF Economic Stimulus Priorities Letter

Yesterday, NRF sent a letter to the White House, Treasury Department and House and Senate leadership supporting their swift efforts in minimizing the impact of the coronavirus pandemic in terms of public health and broader economic implications domestically and around the world.  The letter highlighted NRF’s priorities for the retail industry for the coronavirus economic stimulus packages that are being considered.

 

Joint Association Letter on SNAP Expansion

NRF joined the National Association of Convenience Stores and several other associations in sending a letter (link) to congressional leaders yesterday requesting changes to the supplemental nutrition assistance program (SNAP) to allow beneficiaries to buy hot prepared foods with their SNAP benefits cards.  Such changes would accommodate beneficiary needs during this time of crisis when many may not have time to prepare home-cooked meals.

 

IRS Announces Delays for Payments

The IRS published IRS Notice 2020-17 providing additional information on the 90-day delay for making payments which was announced by Secretary Mnuchin.  The notice would delay the payment deadline for tax payments due on April 15 until July 15 without interest and penalties.  It caps the amount of payment that can be postponed at $1 million for individuals and $10 million for corporations.  The notice does not delay the deadline for the filing of the return.

 

FDA Provides Temporary Flexibility Regarding Nutrition Labeling of Certain Packaged Food in Response to the COVID-19 Pandemic

As a result of the COVID-19 pandemic, restaurants and food manufacturers may have food not labeled for retail sale that they wish to sell at retail.  For example, restaurants may have purchased ingredients that they can no longer use to prepare restaurant food and instead wish to sell to their customers.  To facilitate the distribution of food during the COVID-19 pandemic, the U.S. Food and Drug Administration today released a guidance document,  Guidance for Industry: Temporary Policy Regarding Nutrition Labeling of Certain Packaged Food During the COVID-19 Public Health Emergency, to provide restaurants and food manufacturers with flexibility regarding nutrition labeling of certain packaged food.

 

White House Office of Public Liaison COVID-19 Update – March 18

President Donald J. Trump today announced a major partnership with the Ad Council, major media networks, and digital platforms to effectively communicate accurate and timely information directly to the American people. This partnership is another important component of the all-of-America response to COVID-19, and will benefit high-risk populations and the general public with public service announcements around social distancing, personal hygiene, and mental health.

 

White House COVID-19 Updates

  • President Trump and Vice President Pence met with Nurses on the COVID-19 Response (VIDEO, REMARKS)
  • President Trump, Vice President Pence, and Members of the Coronavirus Task Force Press Briefing (VIDEO, REMARKS)
  • Executive Order on Prioritizing and Allocating Health and Medical Resources to Respond to the Spread of Covid-19 (HERE)
  • Vice President Pence Op-Ed: We Need the American People’s Help to Fight Coronavirus Now (HERE)
  • 1600 Daily: Together, America Will Prevail (HERE)
  • What is Social Distancing? (VIDEO)

White House Releases Blueprint for Coronavirus Testing Plans for Press Conference on 4/27


March 18, 2020 Resources:

US-Canada Border to Close to Non-Essential Travel

The President announced via Twitter this morning that there is an agreement to close the U.S.-Canada border to “non-essential” travel.  Trade will not be affected.

 

IRS Announces Delays for Payments

On March 17, Treasury Secretary Mnuchin announced that the IRS would grant a 90-day delay in making payments because of the coronavirus emergency.  Individuals would be able to defer up to $1 million and corporations up to $10 million, without interest or penalties.  No official announcement has been released from the IRS, and it is unclear whether the delay only applies to payments or whether taxpayers could also delay filing returns.

 

Food and Drug Administration Coronavirus Disease 2019 (COVID-19) Briefing for Foods Stakeholders

The U.S. Food and Drug Administration (FDA) will host a stakeholder call on Wednesday, March 18th at 3:45 p.m. ET to discuss food safety and food supply questions related to Coronavirus Disease 2019 (COVID-19). FDA will provide an overview of current activities, respond to stakeholders’ concerns identified in recent days, and highlight important FDA resources in response to COVID-19 pandemic.  

 

Mr. Frank Yiannas, Deputy Commissioner, Office of Food Policy and Response; Mr. Michael Rogers, Assistant Commissioner for Human and Animal Food Operations, Office of Regulatory Affairs; and Dr. Susan Mayne, Director, Center for Food Safety and Applied Nutrition, will provide remarks on this topic.

 

Registration for the stakeholder call is not necessary.  The call will be recorded and posted online.

 

Please find details below:

 

Date:  Wednesday, March 18, 2020

Time: 3:45 p.m. – 4:15 p.m. ET (please call-in by 3:40 p.m.)

Call-in Information: 888-989-8141, passcode: 3001967

 

FDA Releases Food Safety and COVID-19 FAQs (HERE)

FDA provided resources available to industry members and consumers on Coronavirus Disease 2019 (COVID-19) and food safety. For additional information, visit FDA's main page Coronavirus Disease 2019 (COVID-19).

 

SBA Updates Criteria on States for Requesting Disaster Assistance Loans for Small Businesses Impacted by Coronavirus (HERE)

Today, as part of the Trump Administration’s aggressive, whole-of-government efforts to combat the Coronavirus outbreak (COVID-19) and minimize economic disruption to the nation’s 30 million small businesses, U.S. Small Business Administration Administrator Jovita Carranza issued revised criteria for states or territories seeking an economic injury declaration related to COVID-19.


Transportation Waivers

Please find the below link to the recently issued FMCSA Waiver associated with COVID-19: https://www.fmcsa.dot.gov/emergency/emergency-declaration-under-49-cfr-ss-39023-no-2020-002

Transportation Waiver issued 3/13/20: click here


Governor of Virginia

March 17, 2020: Governor Northam Announces New Measures to Combat COVID-19 and Support Impacted Virginians: click here

March 17, 2020: Governor and Health Commissioner Issue Public Health Emergency Order to Enforce 10-Patron Limit: click here


Centers for Disease Control

CDC Signage: click here

Environmental Cleaning and Disinfection Recommendations: click here

CDC directive on grocery store employee testing positive - requirements on stores

  • What should you do as an employer ?: click here.
  • What to do if an employee is confirmed to have COVID-19 ?: click here
  • COVID-19 and food safety/safe food products ?: click here.  

Department of Health Resources for Businesses 


National Retail Federation

Coronavirus Resources for Retailers


Hunton Andrews Kurth 

  • Key Issues in Delivery Options for Stressed Retailers & Restaurants: click here
  • Workers Compensation, Insurance and COVID-19: click here
  • Coronavirus Response Bill Passes House, Would Provide Paid Leave, Expand FMLA for Certain Employees: click here

Federation of Employers & Workers of America

April 2, 2020 - Release of Additional Visas:
You may have heard recent rumors on twitter or through other sources that supplemental visas were going to be released imminently.  I am sorry to report but these rumors are not true.  As the previous FEWA alert stated, H-2B cap relief is delayed due to COVID-19.  To further confirm this, DHS tweeted the following message today.



President’s Coronavirus Guidelines for America

The President’s Coronavirus Guidelines for America - 15 Days to Slow the Spread. Guidelines can be found below.


The President’s Coronavirus Guidelines for America - 15 Days to Slow the Spread (graphic)


1. Listen to and follow the directions of your state and local authorities.


2. If you feel sick, stay home.  Do not go to work.  Contact your medical provider.


3.  If your children are sick, keep them at home.  Do not send them to school.  Contact your medical provider.


4.  If someone in your household has tested positive for the coronavirus, keep the entire household at home.  Do not go to work.  Do not go to school.  Contact your medical provider.

 

5. If you are an older person, stay home and away from other people.


6. If you are a person with a serious underlying health condition that can put you at increased risk (for example, a condition that impairs your lung or heart function or weakens your immune system), stay home and away from other people.


7.  Even if you are young, or otherwise healthy, you are at risk and your activities can increase the risk for others. It is critical that you do your part to stop the spread of the coronavirus:

  • Work or engage in schooling from home whenever possible.
  •  If you work in a critical infrastructure industry, as defined by the Department of Homeland Security, such as healthcare services and pharmaceutical and food supply, you have a special responsibility to maintain your normal work schedule.  You and your employers should follow CDC guidance to protect your health at work.
  • Avoid social gatherings in groups of more than 10 people.
  • Avoid eating or drinking in bars, restaurants, and food courts – use drive-thru, pickup, or delivery options.
  • Avoid discretionary travel, shopping trips, and social visits.
  • Do not visit nursing homes or retirement or long-term care facilities unless to provide critical assistance.
  • Practice good hygiene:
  • Wash your hands, especially after touching any frequently used item or surface.
  • Avoid touching your face.
  • Sneeze or cough into a tissue, or the inside of your elbow.
  • Disinfect frequently used items and surfaces as much as possible.

Below please find the latest COVID-19 update from the White House Office of Public Liaison.

  • There are a few issues we wanted to make sure to clarify for NRF members –

    ·       Cargo from the EU is NOT impacted by the travel restrictions.  The President issued a tweet after his address to state that the restriction “stops people not goods.”  The proclamation itself makes it clear that commerce will continue to flow.

    ·       The travel restriction only applies to foreign nationals from the EU countries.  It does not apply to legal permanent residents, (generally) immediate family members of U.S. citizens, and other individuals who are identified in the proclamation.  A copy of a statement from DHS Acting Secretary Chad F. Wolf can be viewed here.


    In addition to the President’s travel restriction announcement, the Department of State did issue a Global Level 3 Health Advisory – Reconsider Travel which advises U.S. citizens to reconsider travel abroad due to the global impact of COVID-19.


    In his address, the President also outlined a number of additional initiatives he will be seeking the following actions to help those who have been affected:

    ·       A call for a $50 billion increase to the Small Business Administration’s program to provide to provide capital and liquidity to firms affected by the coronavirus;

    ·       Instruct the Treasury Department to defer tax payments, without interest or penalties, for certain individuals and businesses negatively impacted; and

    ·       Call on Congress to provide Americans with immediate payroll tax relief.


    The House of Representatives is set to vote on a legislative package today introduced by the Democratic Leadership, the Families First Coronavirus Response Act.  You can view a one pager and summary and additional information here.


    As the debate begins on a potential coronavirus economic stimulus package, NRF has shared a proposal with the administration and Congressional leaders for what actions would help the retail industry.  These include:

    ·       Qualified Improvement Property (QIP)

    ·       Employee Retention Tax Credit

    ·       Payroll Tax Relief

    ·       Net Operating Loss (NOL) Carryback

    ·       Suspend China Tariffs

    ·       Preserving flexibility and incentivize voluntary expansion of paid sick leave

    ·       Unemployment insurance

    ·       Risk Insurance

White House Office of Public Liaison COVID-19 Update

·       President Trump and Vice President Pence meet with Tourism Industry Executives (VIDEO, REMARKS)

·       President Trump and Members of the Coronavirus Task Force Press Briefing (VIDEO, REMARKS)

·       1600 Daily: 24 Hours of All-American Teamwork (HERE)

·       What is Social Distancing? (VIDEO)

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